19. Dez 2013


Abbott A.G. – veröffentlicht von referentBasel, Basel-Stadt, Schweiz

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 Abbott is a global healthcare company devoted to improving life through the development of products and technologies that span the breadth of healthcare. With a portfolio of leading, science-based offerings in diagnostics, medical devices, nutritionals and branded generic pharmaceuticals, Abbott serves people in more than 150 countries and employs approximately 70,000 people. 




Mission Statement:

General office management including internal and external correspondence, archiving, mailings, acting as communication interface, administration of travel management, contracting and budget booking


Tasks / Responsibilities:

Administrative Support

  • Support of the assigned Team in all organizational and administrative functions
  • Organization and management of agendas
  • General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface
  • Ensures the general office administration, such as coordination of business schedule, travel management and expenses
  • Organization and coordination of internal / external meetings and events for the Business Processes Department world-wide
  • Arrangements of telephone conferences
  • Assistance in preparing and coordinating presentations for meetings
  • Follows up personnel matters on behalf of the department head
  • Supports in budget control matters
  • Set-up and tracking of contracts
  • Supervisory tasks: guarantee a smooth adjustment to the job of a new employee
  • Liaison for remote access issues
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc
  • Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate the change and adjustments constructively
  • Administrative support in Price Certificates
  • Support in scheduling interviews in cooperation with HR (including TA) and processing of expenses from candidates


  • Regular cost saving measurements (e.g. by following OEC regulations)
  • Booking of invoices and follow up of payments
  • Processing of year end closings

Organize, schedule and coordinate external and internal events / meetings

  • Set-up all kind of events from A-Z (contracts, budget, venue, program…)
  • Research and suggest locations for business dinners by following OEC rules; organize and attend business dinners


Commercial education or University degree in Business Administration is required or equivalent experience



  • ·       Minimum 5 years previous admin experience
  • ·       Experiences in Pharmaceutical industry would be an asset


  • Professional development as an Assistant and experience gained through a previous and comparable position
  • Full command of modern IT skills is a must (MS Office)
  • Excellent command of English is essential, German and French as any other languages would be an asset
  • Willingness to travel, if required

We are looking for a Person who is:

  • ·           Highly motivated and fast learner
  • ·           Resourceful, well organized and committed
  • ·           Self-starter, who follows up proactively and is eager to complete a job
  • ·           Good interpersonal skills and team player
  • ·           Ability to adapt herself/himself to various contacts and different situations (multicultural     environment, internal/external partners).
  • ·           Multi-tasking, resilient under time pressure
  • ·           Service oriented, high flexibility, endurance and innovation


Job Classification: Experienced

Job Classification: Experienced
Primary Location: Switzerland-Basel-City-Basel
Organization: EPD-EstPharmDiv
Schedule: Full-time
Shift: Day
Travel: No




Stellenprozente: 100 %


Apply online

Stellen-Kategorien: Administration / Innendienst. Stellen-Art: Vollzeit. Stellen-Schlagwörter: Assistant-Manager.

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